Opportunities

Opportunities

  • Operations Officer
    Augentius Fund Administration (Luxembourg) S.A. ("AFAL")
    31.01.2012

    Role

    Reporting directly to Managing Director, responsible for management of the following tasks:

    Operational

    • Responsible for first line management of the company secretarial function within AFAL  

    • Responsible for maintaining company secretarial records for AFAL and clients, including familiarity with the Articles of these companies to ensure AFAL acts in line with the conditions therein.

    • Responsible for maintaining the integrity of AFAL and client data in the current system

    • Attending Board meetings, preparing board packs and drafting of minutes accurately and on timely basis

    • Preparation of directors and shareholders meetings including convening notices,

    • Preparation of annual returns/annual validations

    • Responsible for ensuring AGMs are held where necessary

    • Sealing of company documents and maintenance of the company registers

    • Dealing with any liquidations; with the transfer of funds or companies to or from alternative administrators on corporate secretarial matters

    • The preparation of notices and resolutions for extraordinary business

    • The maintenance of all statutory documentation in relation to companies

    • Preparation and presentation of new company corporate documents as and when required.

    • Responsible for ensuring that initial client review of statutory records for new business has been completed

    • Liaising with and updating registered office providers in different jurisdictions.

    • Liaising with the regulator on company secretarial matters

    Risk Management

    • Be familiar and in date with regulatory training relating to drug trafficking, money laundering, terrorist financing and any other legislation that impacts on the conduct of fiduciary business within the jurisdiction. Regular communication to appropriate staff to ensure that AFAL is kept abreast of changes to legislation

    • Report complaints, operational risks, suspicions etc in accordance with local procedures

    • Develop an awareness and ability to avert potential risk issues for both clients and AFAL

    • Respond promptly to risk review queries/action points

    Skills & Knowledge

    Key areas are as follows:

    • Company Law and administration – understands the principles and practices of fiduciary services practice applicable to Luxembourg.

    • Commercial awareness – has a broad knowledge of the market in which Augentius Group operates; detailed knowledge of the local Luxembourg market including regulatory requirements

    • Risk awareness – able to recognise and respond to risk situations and stays up to date with appropriate legislation and professional standards.

    • IT literacy – uses Augentius IT systems and other appropriate software packages effectively.

    • Communication – demonstrates good listening and questioning skills and has strong spoken and written communication.

    • Teamwork – consistently volunteers and “pitches in” where necessary

    Professional Qualifications & Minimum Relevant Experience

    The ideal candidate for this position should have at least 4 years in a senior company secretary position or hold a professional qualification e.g. chartered secretary, with a minimum of 1 year post qualified experience in Luxembourg

     

    Apply

CONTACT US

Please use our contact form to get in touch with Augentius and we will get right back to you

t: +352 26 39 21 72
f: +352 26 39 21 45

Parc d'Activité Syrdall,

6, Rue Gabriel Lippmann,

L-5365 Munsbach,

Luxembourg

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